Your whole team, on the same page.
Post the roster, a policy to acknowledge, a shift to cover — to your whole team at once. Each person confirms in a tap, and you see who's got it.
📣Announcements✅Acknowledge & complete📅Shifts & training🗳️Polls🗂️SOPs & docs🔔Reminders
Create your team board →Any device · one link and a 6-digit code — no work email needed.
How it's made
You build it. You share one link.
Step 1
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🗂️ SOPs📣 Announcements✅ Acknowledgements📅 Shifts🗳️ Polls
Code••••••🔒
You build your board
→
Step 2
💬 To the team
Our team board 👉 knowtepad.com/bellas-cafe — code 731205
ABCDthe team joined ✓
15 staff · no work email
You share one link
Every knowte on the board is posted by you — members just tap to respond.
One board, two views
They see the board. You see who's got it.
Your team sees
☕
Bella's Café
Roster, SOPs & what needs doing.
🗂️ Resources — always pinned
📋Opening list
🧷Allergens
🗓️Roster
📄SOPs
📣 Must-read
New allergen policy — read before your shift
✓ Read
✅ Acknowledge
Acknowledge the updated cleaning SOP
✓ Acknowledged
✅ Complete
Food-hygiene refresher
✓ Done
📅 Shift
Cover the Sat evening shift?
✓ You're on
🗳️ Poll
Staff outing — which Sunday?
Sun 6thSun 20th
Everyone sees the same board and taps to confirm — no work email, no app.
You see the back room
Back room · SOPs & docs live
SOPs & docs
📋Opening list
opened 14
📄SOPs
opened 12
🗓️Roster
opened 15
Always on the board — even for staff with no work email.
Read the allergen policy
13 of 15 read2 outstanding
AKAisha K.✓ 8:02am
MRMarco R.✓ Mon
STSam T.not yet
Acknowledge the cleaning SOP
12 of 15 acknowledged3 outstanding
AKAisha K.✓ done
JPJo P.✓ done
STSam T.not yet
Food-hygiene refresher
9 of 15 completed6 to finish
MRMarco R.✓ completed
AKAisha K.✓ completed
DLDan L.not yet
Sat evening shift — cover
Marco is covering2 can't
MRMarco R.✓ covering
STSam T.can't
JPJo P.not yet
Staff outing date
12 of 15 voted · Sun 6th leads. Tally builds itself.
Named, timestamped — proof the brief was read when the auditor asks.
Daily recall
A tap on their home screen
💬
Messages
📞
Phone
✉️
Mail
📷
Camera
🗓️
Calendar
☕K
Bella's Café
⚙️
Settings
🎵
Music
On every teammate's phone.
Your team adds the board once — it sits on their home screen as “Bella's Café's Knowtepad”, so the roster and the must-reads are one tap away, even for staff with no work email.
FAQ
Do staff need a work email or an app?
No — one link and a 6-digit code, on any phone. Built for deskless, high-turnover teams.
How do I prove the safety brief was read?
Every must-read and acknowledgement is timestamped by name — export it for the auditor.
Can shift leads help run it?
Yes — add co-admins so more than one person can post and chase.